Student ID Cards

EduCore generates printable student ID cards with photos, barcodes, and essential student information. ID cards can be printed individually or in bulk for entire classes.

ID Card Content

Each student ID card includes:

Front Side

ElementDescription
School LogoSchool logo from school profile settings
School NameFull school name
Student PhotoUploaded student photo
Student NameFull name
Class & SectionCurrent class and section
Admission NumberUnique admission number
Roll NumberRoll number (if assigned)
Blood GroupBlood group (if recorded)
Academic YearCurrent academic year
Barcode/QR CodeEncodes the admission number for scanning

Back Side

ElementDescription
Father’s NameParent/guardian name
Contact NumberParent’s phone number
AddressResidential address
School AddressSchool’s address and contact
Emergency ContactEmergency phone number
Bus RouteTransport route (if assigned)
ValidityValid until date (typically end of academic year)

Generating ID Cards

For a Single Student

  1. Navigate to Certificates > Student ID Cards.
  2. Click Generate ID Card.
  3. Search for the student by name or admission number.
  4. Select the student.
  5. A preview of the ID card (front and back) is displayed.
  6. Verify all information — especially the photo, name, and class.
  7. Click Print or Download PDF.

For an Entire Class (Bulk)

  1. Navigate to Certificates > Student ID Cards > Bulk Generate.
  2. Select the class and section.
  3. Click Generate All.
  4. ID cards are generated for all students in the selected class-section.
  5. A preview page shows all cards in a grid layout (typically 4 or 8 cards per A4 page).
  6. Click Print All to print the entire batch.
  7. Click Download PDF to save as a file.

Tip: Generate ID cards at the beginning of the academic year for all classes. The bulk generation feature makes this practical even for schools with thousands of students.

Photo Requirements

For the best-looking ID cards:

RequirementDetail
FormatJPG or PNG
SizeMaximum 2MB
DimensionsMinimum 200x200 pixels
BackgroundWhite or light blue preferred
FaceClearly visible, facing forward
RecencyPhoto should be recent (within the current year)

Uploading Photos

Student photos are uploaded through the student profile:

  1. Navigate to Students > [Student Name] > Edit.
  2. Click the photo area or Upload Photo button.
  3. Select the photo file from your computer.
  4. Crop or adjust if needed.
  5. Click Save.

Bulk Photo Upload

For uploading photos for many students at once:

  1. Navigate to Students > Bulk Photo Upload.
  2. Prepare photos with filenames matching the admission number (e.g., DPS-2025-0042.jpg).
  3. Zip all photos into a single ZIP file.
  4. Upload the ZIP file.
  5. EduCore matches each photo to the corresponding student by admission number.
  6. A summary shows how many photos were matched and any unmatched files.

Tip: Organize a photo day at the start of the year. Take photos against a consistent background and name the files with admission numbers. This makes bulk upload seamless.

Printing ID Cards

Paper and Printer Requirements

  • Use PVC card stock or thick cardstock paper (250-350 GSM) for durable cards.
  • A color printer is recommended for the best results.
  • Standard ID card size is CR80 (85.6mm x 53.98mm), which is credit card size.
  • If printing on A4 sheets, EduCore arranges multiple cards per page with cut marks.
LayoutCards per A4 Page
CR80 Standard8 cards (4 front + 4 back)
Large Format4 cards (2 front + 2 back)

Printing Steps

  1. Load the cardstock paper into your printer.
  2. Click Print on the ID card preview.
  3. In the print dialog:
    • Set paper size to A4.
    • Set quality to “High” or “Best”.
    • Ensure “Fit to Page” is selected.
  4. Print the front sides.
  5. If printing double-sided, flip the pages and print the back sides.
  6. Cut along the printed cut marks using a paper cutter.

Tip: If your school does not have a suitable printer, download the PDF and take it to a professional printing shop. They can print on PVC cards with a laminating machine for a professional finish.

Lamination

For durability, ID cards should be laminated:

  • Pouch lamination — place the cut card in a laminating pouch and run through a laminator.
  • Self-adhesive lamination — use self-adhesive laminating sheets.
  • Professional PVC printing — some print shops can print directly on PVC cards with built-in lamination.

Replacing a Lost ID Card

If a student loses their ID card:

  1. Navigate to Certificates > Student ID Cards.
  2. Search for the student.
  3. Generate and print a new ID card.
  4. The new card has the same information (admission number, etc.) — no special “replacement” marking is needed.

Customizing ID Card Design

The ID card template can be customized:

  1. Navigate to Settings > ID Card Template (School Admin only).
  2. Adjust:
    • Card dimensions — standard CR80 or custom size
    • Background color or image — use school colors
    • Logo placement — position and size of the school logo
    • Fields shown — choose which fields appear on front and back
    • Font style and size — adjust text appearance
  3. Click Save Template.
  4. All subsequently generated ID cards use the updated template.

Tip: Use your school’s primary color as the card background or header bar. This makes the cards visually consistent with your school’s branding.

Best Practices

  1. Generate ID cards within the first month of the academic year.
  2. Ensure all students have photos before bulk generation. Cards without photos look incomplete.
  3. Include emergency contact information on the back. This is crucial for student safety.
  4. Include the bus route for students using school transport. Bus drivers can verify students by ID card.
  5. Set an expiry date. ID cards should be valid for one academic year only. Issue new cards each year with updated photos and class information.
  6. Keep a digital backup. Download the bulk PDF and store it. If a student needs a replacement, you can reprint from the PDF.