Classes & Sections

Classes and sections form the organizational backbone of EduCore. Students, fees, attendance, exams, and timetables are all structured around the class-section hierarchy.

Understanding the Structure

• A class represents an academic level (e.g., Class 1, Class 2, … Class 12, or Nursery, LKG, UKG).
• A section is a division within a class (e.g., Section A, Section B, Section C).
• Students are enrolled in a specific class and section (e.g., “Class 5, Section A” or “5A”).
• Each branch of a school has its own set of classes and sections.

Creating Classes

1. Navigate to Settings > Classes & Sections from the sidebar.
2. Click Add Class.
3. Fill in the details:

4. Click Save.
5. Repeat for each class.

Typical Class Setup for an Indian School

Tip: The class order determines the sorting across EduCore — on student lists, fee reports, and all class dropdowns. Set the order carefully so that classes appear in the natural academic sequence.

Creating Sections

1. Navigate to Settings > Classes & Sections.
2. Click on the class you want to add sections to.
3. Click Add Section.
4. Fill in:

5. Click Save.
6. Repeat for each section.

Setting Section Capacity

• Section capacity is an optional limit on the number of students per section.
• When the limit is reached, EduCore shows a warning when trying to admit a new student into that section.
• The warning can be overridden by an admin if needed.
• Set capacity to 0 or leave blank for no limit.

Tip: Set realistic capacities based on classroom size and school policy. This prevents over-enrollment in popular sections.

Ordering Classes

If classes are not appearing in the correct order:

1. Navigate to Settings > Classes & Sections.
2. Use the drag and drop handles to reorder classes.
3. Alternatively, edit each class and change the Class Order number.
4. Click Save Order.

Editing a Class or Section

Editing a Class

1. Navigate to Settings > Classes & Sections.
2. Click the edit icon next to the class name.
3. Modify the name, order, or short code.
4. Click Save.

Editing a Section

1. Click on the class to expand its sections.
2. Click the edit icon next to the section.
3. Modify the name, capacity, or class teacher.
4. Click Save.

Tip: Avoid renaming classes mid-year (e.g., changing “Class 1” to “Grade 1”) as this affects all historical data display. If you need different terminology, plan the change during the year transition.

Deleting a Class or Section

Rules

• A class cannot be deleted if it has students enrolled.
• A section cannot be deleted if it has students enrolled.
• First transfer or promote all students out of the section/class, then delete.

Steps

1. Ensure no students are enrolled in the class/section.
2. Click the delete icon next to the class or section.
3. Confirm the deletion.

Assigning a Class Teacher

1. Navigate to Settings > Classes & Sections.
2. Click on the class to see its sections.
3. For each section, click the class teacher dropdown.
4. Select a teacher from the staff list.
5. Click Save.

The class teacher assignment is used:

• On report cards (class teacher’s name and signature line)
• For attendance permissions (class teachers can mark attendance for their class)
• For notices targeting specific class-sections

Impact on Other Modules

Classes and sections affect every part of EduCore:

Best Practices

1. Set up all classes and sections before admitting students. Changing the structure after students are enrolled is more complex.
2. Use consistent naming. Decide between “Class 1” and “Grade 1” and use the same convention throughout.
3. Set section capacity to match your actual classroom capacity. This helps during admission season.
4. Assign class teachers early. This is needed for attendance permissions and report card generation.
5. Plan section count based on expected enrollment. It is better to start with fewer sections and add more if needed than to create too many empty sections.