Fee Discounts

The Fee Discounts settings let you create discount types that can be applied to individual students to reduce their fee obligations. Discounts are tracked separately for reporting and audit purposes.

Discount Types

EduCore supports several common discount categories. You can use the built-in types or create custom ones.

Built-In Discount Types

Creating a Discount Type

1. Navigate to Settings > Fee Discounts from the sidebar.
2. Click Add Discount Type.
3. Fill in:

4. Click Save.

Percentage vs. Fixed Amount

Tip: Percentage discounts are easier to maintain because they automatically adjust when fee amounts change. Fixed amount discounts need manual updating each year.

Fee Discount Application Flow

flowchart TD
    A[Admin Creates Discount Type] --> B{Auto-Apply?}
    B -->|Yes| C[System Detects Eligible Students]
    B -->|No| D[Admin Manually Assigns]
    C --> E[Discount Applied on Fee Collection]
    D --> E
    E --> F[Receipt Shows Original - Discount = Net]

Auto-Apply Rules

Some discounts can be applied automatically based on conditions:

Sibling Discount — Auto-Apply

1. Create a sibling discount type.
2. Enable Auto-Apply.
3. Set the rule: “Apply to the 2nd and subsequent children from the same family.”
4. When a student is linked as a sibling (see Sibling Linking), the discount is automatically applied to the younger child’s fee account.

Early Bird Discount — Auto-Apply

1. Create an early bird discount type.
2. Enable Auto-Apply.
3. Set the deadline date (e.g., “Full year fee paid before April 30”).
4. When a parent pays the full year fee before the deadline, the discount is automatically applied and the excess amount adjusted.

Tip: Auto-apply works well for sibling and early bird discounts where the eligibility criteria are objective. For merit and EWS discounts, manual assignment is more appropriate since they require a subjective decision.

Manual Discount Assignment

For discounts that require individual assessment (merit, EWS, custom):

1. Navigate to Students > [Student Name] > Fees tab.
2. Click Apply Discount.
3. Select the discount type from the dropdown.
4. The discount value (percentage or amount) is shown.
5. Optionally adjust the value for this specific student (override the default).
6. Enter a reason or reference (e.g., “Board exam topper 2024”, “EWS Certificate No. XXX”).
7. Click Apply.
8. The student’s pending fee installments are recalculated with the discount.

Applying to Specific Installments

By default, a discount applies to all applicable future installments. To apply to specific installments only:

1. During discount assignment, toggle Apply to All Installments off.
2. Select the specific installments the discount should apply to.
3. Click Apply.

Removing a Discount

1. Open the student’s profile > Fees tab.
2. In the Discounts section, find the active discount.
3. Click Remove.
4. Enter a reason for removing the discount.
5. Confirm the action.
6. Future installments are recalculated at the full amount. Installments already paid at the discounted rate are not affected.

Discount Reports

Summary Report

1. Navigate to Reports > Fee Reports > Discount Summary.
2. Select the academic year or date range.
3. The report shows:
   • Total discount amount by type
   • Number of students receiving each discount type
   • Total revenue impact

Detailed Report

1. Click on any discount type in the summary to drill down.
2. See each student receiving that discount:
   • Student name, class, section
   • Discount amount
   • Reason/reference
   • Applied by (which user assigned the discount)
   • Date applied

Exporting

• Click Export CSV for a detailed list.
• Click Print for a formatted printout.

Tip: Review the discount summary at the end of each academic year. Total discounts as a percentage of total fee revenue is an important metric for the school’s financial health.

Discount Policies

Consider documenting your school’s discount policies clearly:

Best Practices

1. Document eligibility criteria clearly. Write down who qualifies for each discount type and share with the admission team.
2. Require approval for large discounts. Discounts above a certain threshold (e.g., 25% or Rs. 10,000) should require principal approval.
3. Review annually. Merit discounts should be reviewed each year based on current performance.
4. Keep supporting documents. Upload the merit certificate, EWS certificate, or other proof in the student’s documents section.
5. Use auto-apply for objective discounts (sibling, early bird) and manual assignment for subjective ones (merit, custom).
6. Monitor total discount impact. If discounts exceed 10% of total fee revenue, it may need management review.