Transport

The Transport module manages school bus routes, stops, student assignments, and driver information.

Route Management

Creating a Route

1. Navigate to Transport > Routes from the sidebar.
2. Click Add Route.
3. Fill in the route details:

4. Click Save Route.

Editing a Route

1. Open the route from the route list.
2. Click Edit.
3. Modify the fields as needed.
4. Click Save Changes.

Deleting a Route

1. Open the route.
2. Click Delete.
3. Confirm deletion. Students assigned to this route will be unassigned.

Tip: When a route is at or near capacity, it is time to either add a new route or shift some stops to a different route. Check capacity regularly, especially after new admissions.

Stop Management

Each route has a sequence of stops where the bus picks up and drops off students.

Adding Stops to a Route

1. Open a route from Transport > Routes.
2. Click the Stops tab.
3. Click Add Stop.
4. Fill in the stop details:

5. Click Save Stop.
6. Repeat for all stops on the route.

Reordering Stops

1. On the Stops tab, drag and drop stops to change their order.
2. Click Save Order.

Example Route with Stops

Student Assignment

Assigning a Student to a Route and Stop

1. Navigate to Transport > Student Assignment.
2. Click Assign Student.
3. Search for the student by name or admission number.
4. Select the route from the dropdown.
5. Select the stop from the dropdown (only stops on the selected route are shown).
6. Click Assign.

Bulk Assignment

1. Navigate to Transport > Student Assignment > Bulk Assign.
2. Select the route and stop.
3. A search interface lets you find and select multiple students.
4. Check the students to assign.
5. Click Assign All Selected.

Removing a Student from Transport

1. Find the student in the transport assignment list.
2. Click Remove next to their name.
3. Confirm the removal.

Tip: When a student withdraws from school or switches from bus to self-transport, remember to remove their transport assignment. This keeps the capacity count accurate.

Driver and Conductor Details

Adding Driver Information

1. Navigate to Transport > Drivers.
2. Click Add Driver.
3. Fill in the details:

4. Click Save.

Adding Conductor Information

Conductors (bus attendants) are added the same way:

1. Navigate to Transport > Conductors.
2. Click Add Conductor.
3. Fill in name, phone, and route assignment.
4. Click Save.

Tip: Keep driver license expiry dates updated. EduCore will show a warning when a license is about to expire, helping you ensure compliance.

Route-Wise Student Lists

Viewing Students on a Route

1. Navigate to Transport > Routes.
2. Click on a route.
3. Click the Students tab.
4. A list shows all students assigned to this route, organized by stop:

Printing Route Lists

1. Click Print on the route student list.
2. A printable version is generated with the route name, vehicle number, driver details, and the student list organized by stop.
3. Give a printed copy to each bus driver/conductor.

Exporting Route Data

Click Export CSV to download the route-wise student list for use in spreadsheets.

Transport Fee Tracking

Transport fees are managed through the regular fee system but can be tracked separately:

1. Create a “Transport Fee” fee head in Settings > Fee Structure.
2. Set amounts per route or stop (if fares vary by distance).
3. Transport fees appear in the student’s fee summary alongside other fee heads.
4. Use the Fee Head Summary report (in Fee Reports) to see total transport fee collection separately.

Reports

All reports are available at Transport > Reports and can be exported or printed.

Best Practices

1. Update route assignments monthly. New admissions and withdrawals change the transport list.
2. Print fresh route lists every month and distribute to drivers.
3. Monitor capacity utilization. Routes at 90%+ capacity need attention before new students are assigned.
4. Keep driver phone numbers accessible. Parents may need to contact the driver in emergencies.
5. Plan routes to minimize travel time. Students should not spend more than 45 minutes on the bus.