Analytics Dashboard
The Analytics Dashboard provides visual charts and trend data that give school administrators a bird’s-eye view of key metrics over time. Unlike the main dashboard which shows today’s snapshot, the analytics dashboard reveals patterns and trends.
Accessing the Analytics Dashboard
Navigate to Reports > Analytics Dashboard from the sidebar.
The analytics dashboard is available to School Admins and Principals. Other roles see a simplified version with data relevant to their scope.
Enrollment Trend
What It Shows
A line chart showing the total number of active students over the current academic year, plotted month by month.
| Month | Students |
|---|---|
| April | 1,180 |
| May | 1,195 |
| June | 1,210 |
| July | 1,215 |
| August | 1,220 |
| September | 1,218 |
How to Read It
- An upward trend indicates growing enrollment (new admissions exceed withdrawals).
- A flat line indicates stable enrollment.
- A dip indicates withdrawals or students passing out.
- Hover over any data point to see the exact count and the number of new admissions and withdrawals that month.
Filters
- Academic Year: Compare enrollment across different academic years by selecting a previous year.
- Class Range: Filter to see enrollment for specific class groups (e.g., Primary: Nursery-5, Secondary: 6-10, Senior Secondary: 11-12).
Tip: Compare enrollment trends year-over-year. If this year’s enrollment is consistently lower than last year’s, it signals a retention or marketing issue that needs attention.
Attendance Trend
What It Shows
A line chart showing the daily school-wide attendance percentage for the current month.
- Each data point represents one school day.
- Sundays and holidays are excluded.
- The chart includes a horizontal reference line at 90% (the typical target for schools).
Additional Views
- Monthly Average: Switch to monthly view to see average attendance per month across the year.
- Class-Wise Comparison: A grouped bar chart comparing attendance across classes.
How to Read It
- Dips may correlate with weather events, festivals (pre-holiday absences), or exam seasons.
- Consistently low attendance in specific classes may indicate issues worth investigating.
- A gradual downward trend across the year can signal declining engagement.
Fee Collection Trend
What It Shows
A bar chart showing monthly fee collection totals for the current academic year.
| Month | Collected |
|---|---|
| April | 18,50,000 |
| May | 12,30,000 |
| June | 8,45,000 |
| July | 15,20,000 |
| August | 9,80,000 |
| September | 11,50,000 |
Additional Metrics
- Cumulative collection line — a running total overlaid on the bar chart
- Target line — if a collection target is set, it appears as a dotted line for comparison
- Year-over-year comparison — toggle to overlay last year’s collection for comparison
How to Read It
- Spikes typically occur in months when quarterly or term fees are due.
- Low months may indicate collection issues or may simply be months between due dates.
- The cumulative line shows whether the school is on track to meet its annual collection target.
Tip: The fee collection chart is useful for cash flow planning. If you can predict which months will have lower collections, you can plan expenses accordingly.
Fee Collection vs. Outstanding
What It Shows
A stacked bar chart showing collected vs. outstanding amounts by class.
For each class, the bar is divided into:
- Green portion: Amount collected
- Red portion: Amount outstanding
This instantly shows which classes have the highest outstanding fees.
Drill-Down
Click on any class bar to see the student-level breakdown.
Defaulter Analysis
What It Shows
A pie chart showing the distribution of defaulters by aging bucket.
| Bucket | Count | Amount |
|---|---|---|
| Current (not yet due) | 120 | 8,50,000 |
| 1-30 days | 45 | 3,20,000 |
| 31-60 days | 22 | 2,10,000 |
| 61-90 days | 12 | 1,45,000 |
| 90+ days | 8 | 1,80,000 |
How to Read It
- A large “90+ days” segment indicates chronic defaulters who need personal follow-up.
- A large “Current” segment is normal — fees have been charged but are not yet due.
- The ideal distribution has most of the pie in “Current” with shrinking segments for older buckets.
Class Performance Overview
What It Shows
A grouped bar chart comparing class averages across the most recent exam.
- Each class-section is a group.
- Bars represent the average percentage score.
- Color coding highlights classes above and below the school average.
Additional Views
- Subject-wise heatmap: A grid where rows are classes and columns are subjects. Cell color intensity represents the class average in that subject. Dark green = high performance, dark red = low performance.
| Class | Math | Science | English | Hindi | SST |
|---|---|---|---|---|---|
| 5A | 78% | 72% | 85% | 75% | 80% |
| 5B | 72% | 68% | 82% | 70% | 76% |
| 8A | 65% | 60% | 78% | 72% | 74% |
| 10A | 70% | 62% | 80% | 68% | 72% |
How to Read It
- Classes with consistently lower averages across subjects may need additional academic support.
- Subjects with low averages across classes may indicate curriculum or teaching methodology issues.
- Compare sections of the same class to identify disparities.
Expense Trend
What It Shows
A stacked bar chart showing monthly expenses by category.
- Each month has one bar divided by expense category.
- The total bar height shows total monthly spending.
- Hover over a category segment to see the exact amount.
Income vs. Expense
A dual-axis chart showing:
- Monthly fee collection (income) on the left axis
- Monthly expenses on the right axis
- The gap between them represents the operating surplus or deficit
Tip: If expenses consistently exceed collections in certain months, plan for those cash flow gaps by maintaining a reserve or scheduling fee due dates accordingly.
Dashboard Refresh
- The analytics dashboard data updates every time you load the page.
- Charts reflect the latest data as of the current moment.
- To refresh, simply reload the page or navigate away and back.
Exporting Charts
Each chart on the analytics dashboard can be exported:
- Download as PNG — save the chart as an image for presentations
- Download as PDF — for printing or sharing
- Export Data as CSV — download the underlying data for custom analysis
Tip: The analytics dashboard is an excellent tool for school management board meetings. Download the charts as images and include them in your presentation slides. Visual trends are far more impactful than tables of numbers.